Templates / UX Designer

UX Designer scope of work template

UX projects creep through "flows". One new flow means 6 screens, 3 states each, plus the empty state nobody thought about. Scope by flows and screens, and say what research is included.

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Scope of work

[Project name]: app UX and UI design

UX Designer: [Your name]Client: [Client name]Date: [Date]

Deliverables

UX and UI for [3] flows: onboarding, main dashboard, settings
Up to [20] screens, desktop and mobile
Clickable Figma prototype
Basic component library for the screens designed
Dev handover file with specs

Revisions

2 rounds of revisions per flow. A new flow or a changed flow logic is new work.

Not included (out of scope)

User interviews or usability testing
New flows beyond the 3 listed
Full design system
Marketing website or illustrations
Building the front end

Anything not listed under Deliverables is out of scope. If you want it, I will send a short change order with the price and the timeline impact. Work on it starts once you approve.

Timeline

Week 1: flows and wireframes
Weeks 2 to 3: UI
Week 4: prototype and handover

Dates assume feedback within 2 working days. Late feedback moves the dates by the same amount.

Payment

40% upfront, 30% after wireframes approved, 30% on handover.

Approval

Client approval

Date

Template from Scopease, scope locking for freelancers

A Google Doc doesn't stop anyone. In Scopease the client approves this scope through one private link, every extra ask becomes a priced change order, and the invoice builds itself from approved work. Free for your first project. First 10 new signups get 6 months of Pro free, automatically.

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The scope creep every UX designer hears

"Can you add a flow for team invites?"

Why it is not free: New flow, new screens, new states.

How to price it: Per flow fixed price.

"Can you test it with a few users?"

Why it is not free: Research needs recruiting, scripts and synthesis.

How to price it: Research package.

"Can you design the landing page too?"

Why it is not free: Marketing design is a separate project.

How to price it: Fixed price per page.

Turn the next ask into a change order

Here is one already filled in for a typical UX designer job: add a team invite flow: invite, accept, roles, empty states, 12 hours at $65/hour. Change the numbers to yours and send it.

Open this change order (free)

Not sure what the freebies already cost you? Run your numbers in the scope creep calculator.

Questions

What should a UX designer scope of work include?

The exact deliverables, how many revision rounds and what counts as a round, a clear out of scope list, the timeline, and payment terms. The out of scope list does most of the work when the client asks for extras.

How do UX designers handle scope creep without losing the client?

Point back to the approved scope, then send a short change order with the price and the new date. Start the extra work only after the client approves it. Most clients are fine with it when it is written down from day one.

Is this template free to use?

Yes. Copy it, edit it, send it. No signup. It is not legal advice, so for big contracts have a lawyer look at your terms.

Templates for other freelancers

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