The ask
The request in the client's own words. "Can you also add a pricing calculator?" Caught before it dissolves into chat.
Change orders
Turn "can you also…" into a change order your client approves.
A client asks for one more thing. You write down what it is, what it costs, and how much time it adds. They say yes or no. Then you build it, or you don't. That's a change order, and Scopease makes sending one take about as long as typing a reply.
What is a change order?
A change order is a short written record of a requested change to an agreed project scope. It states what is being added, the extra cost, and the effect on the delivery date, and it goes to the client for approval before any of the extra work starts. In Scopease, a change order is measured against a locked original scope, so it's clear what's new.
What goes into a Scopease change order
The cost
The added price, stated before work starts. Not discovered on the invoice.
The timeline
How many working days it adds. The delivery date moves with the price.
The decision
Approve or decline, with an optional note. Timestamped, and you're notified.
How it works
- Lock the original scope: deliverables, price, revision allowance. Your client approves it through a private link.
- A new request comes in. Create a change order with the ask, the cost and the timeline.
- Send the approval link. It's an app.scopease.xyz link. Only your client's email can approve. They sign in with the email you set on the approval link.
- They approve or decline. Approved changes add to the project's approved value. Declined ones are recorded and not billed.
- Invoice what was approved. Every invoice line traces back to the approval that created it.
An example
Demo example
Northstar Coffee, website redesign. Original approved scope: 5-page marketing site, CMS setup, contact form, 2 revision rounds. $2,800.
| Change | Added cost | Added time | Status |
|---|---|---|---|
| Change 01 · Additional copy page | +$180 | +1 day | Approved |
| Change 02 · Newsletter integration | +$220 | +1 day | Approved |
| Change 03 · Pricing calculator | +$480 | +3 days | Approved |
| Change 04 · Third revision round | +$120 | +1 day | Pending |
Approved project value: $3,680. The pending change stays off the invoice until the client decides.
Change order, revision, or new contract?
A revision is a round of changes to something already in scope. If your scope says two revision rounds, the third one is extra. A change order covers anything outside the agreed scope, like a new page, a new integration or an extra revision round, and it's priced on its own. A new contract makes more sense when the work is a different project entirely, not an addition to this one.
What a change order doesn't do
Scopease records what your client approved and when. It isn't a legal contract review, and it isn't escrow. It builds the invoice from approved work. You collect payment your usual way. Razorpay is only used for your own Pro subscription. It also doesn't manage tasks or sprints. It handles the commercial side: scope, changes, approvals, invoice.
Pricing
Free
$0
For your first protected project.
- 1 project
- Archiving a project doesn't free the slot
- Locked scope + private client approval link
- Priced change orders
- Invoice from approved work
Pro
$12 /mo
Prices are shown in USD at checkout. No GST or additional taxes are added.
International cards accepted.
For freelancers with more than one client at a time.
- Unlimited projects
- Unlimited change orders
- Full timestamped approval history
- Invoices from every approved change
Pay with Indian cards + UPI, or international cards (US, UK, Canada and more).
Change order questions
Do I need a contract to use change orders?
You need a clear original scope to measure changes against. Scopease gives you that as a locked, client-approved baseline. Whether you also sign a formal contract is up to you. Scopease doesn't replace legal advice.
Does my client need a Scopease account to approve a change order?
Only your client's email can approve. They sign in with the email you set on the approval link, see the change with its cost and timeline, and approve or decline.
What happens if the client declines?
The decline is recorded with a timestamp, and the change never reaches the invoice. They can leave a note, so you can re-quote if it makes sense.
How many change orders can I send?
Pro includes unlimited change orders across unlimited projects. Free covers 1 project, and archiving a project doesn't free the slot.